Introduction

Staff Health Ltd. is committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This privacy policy explains how we collect, use, and protect your personal information when you use our services or visit our website.

Last updated: [Date]

Information We Collect

Personal Information

• Name and contact details (email, phone, address)
• Employment information
• Medical information relevant to occupational health assessments
• Identification documents as required for verification

Website Information

• IP address and browser information
• Website usage statistics
• Cookies and tracking data (where consented)

How We Use Your Information

We use your personal information for the following purposes:

• Providing occupational health services
• Compliance with legal and regulatory requirements
• Communication regarding our services
• Improving our services and website
• Maintaining health and safety records

Legal Basis for Processing

We process your personal information based on:

• Contract: To fulfill our contractual obligations
• Legal Obligation: To comply with health and safety legislation
• Legitimate Interest: To provide and improve our services
• Consent: Where you have given explicit consent

Data Sharing

We may share your information with:

• Your employer (where relevant to occupational health)
• Healthcare professionals involved in your care
• Regulatory bodies (HSE, GMC, NMC) where required
• Legal authorities where required by law

We do not sell or rent your personal information to third parties.

Data Security

We implement appropriate technical and organizational measures to protect your personal information, including:

• Secure data storage and transmission
• Access controls and staff training
• Regular security assessments
• Confidentiality agreements with staff

Your Rights

Under data protection law, you have the right to:

• Access your personal information
• Correct inaccurate information
• Request deletion of your information
• Object to processing
• Data portability
• Withdraw consent

To exercise these rights, please contact us using the details below.

Data Retention

We retain your personal information for as long as necessary to:

• Provide our services
• Comply with legal requirements
• Resolve disputes
• Enforce our agreements

Medical records are typically retained for a minimum of 40 years in accordance with professional guidelines.

Cookies

Our website uses cookies to:

• Ensure the website functions properly
• Analyze website usage
• Improve user experience

You can control cookies through your browser settings.

Contact Information

If you have questions about this privacy policy or wish to exercise your rights, please contact:

Complaints

If you are not satisfied with how we handle your personal information, you have the right to complain to the Information Commissioner's Office (ICO):

ICO: www.ico.org.uk
Phone: 0303 123 1113

Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.